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Archive for 'Access Data'

Everything You Need To Know About Microsoft Access Application.

Sunday, February 28th, 2010 at 5:15 pm  
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Many database users want to know how to migrate from MS Access to MySQL server. If you are among them, then first of all you should decide if you really need to do that. There are certain benefits of using MySQL instead of Access database. The benefits are multi-user access, high performance speed, cross-platforming, strong security and others. So, if you are creating a more complex system for multiple users, you should definitely consider transfer the data from Access to MySQL.

But, if this is not your case and if MS Access data is used by one user and if you just copy the data file to another machine, when you need to move it, then you will not really benefit from using MySQL.

If you still want to move MS Access data to MySQL, there is a standard way to do it. MS Access is able to export the tables to different formats including ODBC. Using this Access feature you can export a table to MySQL with the help of Connector/ODBC driver offered by MySQL AB. In order to perform this, you should right-click on the table and choose the Export option. Follow just a few steps and your data will be moved to MySQL.

The above method should be enough for you if you have a small database and it doesn’t include complex structure. If not, you should know that MS Access will not perform migration of index information with the data. After exporting your tables, you will have to build indexes on your tables manually. There are also some differences in types of data between Access and MySQL. For example, there is no currency data type in MySQL. Instead, there is another column created for the same purpose, which is a Decimal (19,4) column. Access database supports Unicode by default but MySQL doesn’t bind field types and character sets so tightly. Instead, MySQL allows each text field to be linked to any character sets as well as Unicode. And again you will have to assign it manually if you need to set Unicode in the MySQL database.

Another solution to the migration issue is to use a special third-party application to perform it for you. There are special Access-to-MySQL converters, which provide database users with fast, easy and accurate solution for the database conversion problem. Such programs are easy to use and Access-to-MySQL conversion program provide wide range of capabilities for exporting large and complicated MS Access databases. And at the same time, the results of migrated data are accurate because the application performs all necessary data transformations and supports all MS Access attributes and types, handles all table relationships and other indexes and deals with all multibyte character sets and more. If you don’t know the destination of MySQL server or don’t have access to it, or if you need more control over the process of migration, you can use such third-party application for it to export all data files for you from Access to MySQL.

Need help with access database samples – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And a final piece of advice – today the web technologies give you a truly unique chance to choose what you require at the best terms which are available on the market. Strange, but most of the people don’t use this chance. In real life it means that you must use all the tools of today to get the info that you need.

Search Google and other search engines. Visit social networks and have a look on the accounts that are relevant to your topic. Go to the niche forums and participate in the online discussion. All this will help you to create a true vision of this market. Thus, giving you a real opportunity to make a wise and nicely balanced decision.

And also sign up to the RSS feed on this blog, because we will everything possible to keep updating this blog with new publications about microsoft access database industry.


Basic Microsoft Access Data Entry Knowledge.

Thursday, February 18th, 2010 at 8:17 pm  
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Microsoft Office gave us many useful applications and Access is probably the hardest one to master. It is the application that often requires outside training in order to use it effectively. It is not that hard to use Word, Excel or other MS Office applications, but even if you are an experienced computer user, you will still probably need MS Access training. And it is not always enough to take the introductory Access course. Most Access users also consider taking the advanced course mandatory to ensure productive software application, but even such course doesn’t substitute the real experience. This article will introduce you to some useful tips that not all Access users know.

The first tip involves Access database design. You can prevent many database design problems, if you sit and plan your application on paper first, before touching the computer. If you have a large project to design, you shouldn’t do it on the fly. Doing it without proper preparation is just wasting time, because then you may spend hours fixing the problems and mistakes you’ve made, which could be prevented by making a plan.

Another thing to remember is never to work on the production database. Instead, work on a prototype of the real database. This will also help you avoid many problems in case there is a critical error, which is not rare. This way you don’t seriously damage or destroy the entire company’s information. Only after you are finished with the prototype and test it properly, you can put it out for other people to use. You should also understand all of your database fields and relationships, stick to the naming conventions and never allow users to edit fields directly.

During the advanced Access training people learn how to write code like SQL and VBA for Access database. Such skills allow us to create powerful databases as well as to mess a lot of things up. Make sure you document all written code with comments and notes. Don’t place these notes outside the application because these documents will eventually be lost. Always write code thinking of other users and developers, don’t think that they will be able to come to you and ask what it does. If you need inspiration, you can get it from looking at other people’s code. After a while and with getting more experience in writing code, you will be able to code better, which will help you avoid bad surprises.

And the most important rule of all, which you will learn during any Access database training or have discovered it from your own experience, is to keep regular backups. Make sure you backup all the prototypes and the production databases. Make frequent backups and restore them just to check they are in proper working condition.

Need help with access database examples – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And a final piece of advice – today the online technologies give you a truly unique chance to choose what you require for the best price on the market. Funny, but most of the people don’t use this chance. In real life it means that you must use all the tools of today to get the info that you need.

Search Google or other search engines. Visit social networks and have a look on the accounts that are relevant to your topic. Go to the niche forums and participate in the discussion. All this will help you to create a true vision of this market. Thus, giving you a real chance to make a wise and nicely balanced decision.

And also sign up to the RSS feed on this blog, because we will everything possible to keep updating this blog with new publications about microsoft access database industry.


Basic Microsoft Access Data Entry Knowledge

Thursday, February 4th, 2010 at 4:31 am  
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If you work in a company that needs to manage a lot of data without spending a lot of time and money, you might use Microsoft Access database for this and Access training will show you how to do this. Besides, you might already have this software on your computer. In order to have a full control over your database, you might need a more advanced Microsoft Access course, but a quick course will also give you a basic functional control over the Access database and get it up and running in a short time.

Information management is a very important foundation of any business. After quick Access training you will be able to use in-built Access wizard for creating smart but simple databases to manage your companies’ data.

In order to get started you should open MS Access and create a new document clicking on the appropriate icon on the toolbar. Then choose the inventory control template, by clicking on my computer under the templates on the left toolbar.

After you see a dialogue box named File New Database, you will be able to name your database. You can choose the folder, give a name to your database and click Create. When you see the first frame of the wizard, click next. On the second screen you will be able to see the list of eight tables, which will be included in your database such as Company information, Product information, Purchase order information, Information about inventory buying and selling, Categories, Shipping methods, Information about employees and Suppliers.

Take your time to highlight each table and look through different fields in every category. In this example, you will be creating a database, which includes all the above tables and fields. After you select the tables, click next. Now you can design the look of your database. Look through the different options on the left, select what you like and click next.

One of the benefits of using Microsoft Access database is the ability to create reports from the data you store in the database. In the next wizard frame you will be able to choose how your reports look. You can look through the available options, choose what you like and then click finish. Then you will be asked to enter your contact information and your company’s name. Enter the necessary information and close the dialogue box.

If you have followed the above steps, you have created a functional database. It takes only 8 steps and if it is your first time using MS Access database, you will be amazed at how easy it is to use it compared to other programs. Many people are intimidated by Access, but as soon as you start using it, you will see it is actually quite simple.

Need help with ms access database tutorial – this web site with microsoft access database advice and assistance can be the one that you’ve been looking for.

And a final piece of advice – today the online technologies give you a truly unique chance to choose exactly what you need at the best terms which are available on the market. Funny, but most of the people don’t use this opportunity. In real practice it means that you must use all the tools of today to get the info that you need.

Search Google and other search engines. Visit social networks and check the accounts that are relevant to your topic. Go to the niche forums and participate in the online discussion. All this will help you to build up a true vision of this market. Thus, giving you a real chance to make a wise and nicely balanced decision.

And also sign up to the RSS on this blog, because we will do the best to keep updating this blog with new publications about microsoft access database industry.


Basic Microsoft Access Data Entry Knowledge

Sunday, January 10th, 2010 at 12:30 pm  
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When we use Microsoft Access, we need to store all the information somewhere. In traditional databases all the data is stored in flat files, whereas, in Microsoft Access the data is stored in tables. Access tables contain series of columns, which are called fields. So, if we build a database with contacts, we will have fields with first and last name, address, telephone number, date of birth, etc. Every table field has a data type you can enter there and this field will accept only this data type. So, if you need to enter a price, you shouldn’t use a field with text data type and use numeric data type instead. If you need to store a lot of text in the field, the better choice would be memo data type, which is perfect for storing descriptions and notes.

The most important MS Access field in the table is probably the primary key. It is used as a table identifying field. Auto number data type is the best one to use in this case. This data type will increase by one every time a new record is entered into the table. It is not allowed to change the auto number. You can and should turn the identifying field into a primary key field. It is easy to do in Microsoft Access. When you make a field the primary key, you will avoid data duplication, as it will accept only unique values. You will be able to see a small key symbol in the design view, which will indicate that it is a primary key.

If you need to enter the date of birth, it is best to use Data/Time data type. You can set an input mask, which will ensure the date is always entered in one accepted format. In the latest version of Microsoft Access, there is an attachment field, which is useful for storing documents related to the record. You can store many documents this way, but you should do it with caution because too many attachments can harm your database. Very often it is better to provide a link to the necessary documents.

We can also create relationships between tables. You can create these relationships by linking the primary key to the foreign key.

Forms, created in Access database, are usually based on tables. It is useful, because any data entered into the form will be saved to the table and the form will also display all the data contained in the table. Forms are the better ways to enter information into the tables.

Tables are probably the most important parts of the Access database that is why they need to be deigned with caution. If you create correct design and relationships of the tables, you will save yourself a lot of stress later.

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Basic Microsoft Access Data Entry Knowledge

Tuesday, January 5th, 2010 at 8:16 pm  
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If you are a new Access user, you may not be using fields’ validation rules. If you are the only database user, this might create fewer problems for entering data in the short term. But, if there are more people using the database and entering the data into database, then it would be wise to set up these validation rules for inputting data. In the long run, it will save time, because you immediately make sure that the data is entered according to certain format and that no important fields are left blank.

Having inconsistent data in the database can cause more work for database administrator and other problems. A lot of data types can be validated before entry such as dates, titles, telephone numbers, postal codes, serial numbers, etc. If the data that has been entered doesn’t correspond to the specific format, Access will spot the error and ask you to enter the data again, this time using the right format. The easiest form of validation is the field input mask. There is an input mask wizard added to Access, which makes the process much easier.

In order to start the input mask wizard, you should go to the input mask property and select the ellipsis button. If you were doing something prior to this, Access may ask you to save whatever you were doing before. Choose yes. You will see a list of predefined input masks in the wizard. So, for example, you can make the user enter a phone number in a certain format, which will help you prevent errors in data entry. Choose the mask you want to use. If you don’t see a mask that can suit your needs, select the similar one. You will be able to adjust the mask to fit your needs. Click next.

Now, you can adjust your mask according to your likings in the input mask box. Choose the examples for your input data and click next. Then, indicate whether you want different symbols like hyphens stored with your field data or not and click finish.

You can also adjust a mask to restrict or allow the use of certain characters. Some characters can be set up as optional. You can also configure input masks with modifiers that act on the data but do not appear as data. There is a modifier that can turn all entered data into upper case letters and perform other modifications with data. Input mask can also configure literal characters. These characters will be stored with the data and can be a character, symbol or a string, which is added to the data entered. Using the input mask will help you to organize and standardize the data input and avoid errors that could corrupt your database.

Everything about microsoft access database: great training information, all sorts of business products (customized for your needs), special microsoft access database blog with tips and tricks about MA databases.

All this and more from a trustworthy UK based company which majors at microsoft access database and is assisting clients all over the world.


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